SWAC

 
 

1. Members

1. Colleges must be members of NJCAA.
2. Colleges must be members of Region XVIII Men’s and Women’s Division
3. NCAA rules shall govern all participating member colleges.
4. League name shall be Scenic West Athletic Conference.

 

2. Tournament Site Selection

Note: As of 2009 the Scenic West Athletic Conference does not have a minimum of two teams participating at the intercollegiate level designation within the NJCAA.
 
Individual members of the conference will participate in District playoffs as follows:
 
Women
Region 18 will participate in the District C playoff with Region 9. The tournament format will be a 4 team tournament with the host region receiving two entries. District host privileges will be determined in accordance with NJCAA rules based upon the number of intercollegiate teams in the respective regions.
 
Men
Region 18 will participate in the Region 9 playoffs. The representative from Region 9 will compete in the West District playoffs with Region 1. District host privileges will be determined in accordance with NJCAA rules based upon the number of intercollegiate teams in the respective regions.
 
 

3. Tournament Date (When more than one team is in the region)
   1. The Region XVIII Championship Tournament shall be a one-day tournament held Saturday, three weeks prior to the NJCAA Championship Tournament.
   2. The tournament date should be determined at the annual Region XVIII Spring meeting.

 

4. Sponsor’s Tournament Responsibilities

1. Pre-tournament responsibilities

1. Secure a tournament site, be responsible for promotion and make arrangements for handling spectators.
2. Notify at least two weeks in advance of the Region XVIII Championship Tournament the other member schools and Regional Director of time schedules, coaches’ meeting and other pertinent tournament information.
3. Provide courtesy maps, restaurants and motel information.
4. Arrange for umpires and scorekeepers.
5. Arrange for awards.
6. Schedule coaches’ meeting

2. Post-tournament responsibilities

1. Prepare a press release for immediate distribution to the news media to include the following information:

1. 1st and 2nd place teams
2. All-Region teams
3. Coach-of-the-Year
2. Within two weeks of conclusion of the tournament, send the above information as well as complete tournament results to the following people:

1. Regional Director
2. Sport Advisor
3. Region XVIII Athletic Directors

3. Prepare a financial report of the meet to be sent prior to the annual Spring meeting to the following people:
   1. Regional Director
   2. Sport Advisor
   3. Members of the Executive Committee

Copies of the report shall be distributed to all regional members    at the meeting by the sport’s chairperson.
 

5. Qualification of teams for competition

1. No contestant shall be permitted to enter the Region XVIII Championship unless they are accompanied by a coach, a faculty member of the college or a designated proxy coach.
2. In the Region XVIII Championship Tournament, any intercollegiate team of Region XVIII member institutions may participate.
3. Each Region XVIII institution must submit to the region designated Sports Information Director, one 5x7” team photograph (with players’ numbers visible), persons in photograph identified and one team roster on the National Roster form at the beginning of the season.  Also submit a team picture and roster to the NJCAA Tournament host or designee at the beginning of the season.
4. Participants must certify their yellow and red card accumulations with the Region XVIII soccer sports chair (Region Director(s)) by the Wednesday before the regional tournament.
5. Ties (follow in order):

1. If ties exist between 2 teams, then head-to-head competition will be the main criteria for seeding, hosting, and tournament qualification.  If more than two teams are tied, then head-to-head competition between those schools will be the first criteria used (total aggregate win-loss record between the schools involved).
2. If this doesn’t resolve the ties, then head-to-head competition versus the top place position will be the next criteria.  The next step would be head-to-head competition with the next lower position, and so on down the line.
3. If a tie still exists and involves hosting privileges for a tournament, a tie would be broken by:

1. The team that has not hosted most recently.
2. The hosting team will move to the lower seed position in the first round of regional play (only when the tie cannot be broken by #1 above).

4. If a tie still exists after the above principles are applied, and qualifying for regional tournaments is at stake, then the teams should agree on a tie-breaker game to be set-up in compliance with #3 above.  If a drawing for a first round bye or pairing is necessary, it will be conducted by the regional director.  The AD’s of the tied institution shall arrange for a neutral site, date, officials, game management, and share expenses/revenue.  If the teams cannot agree, then the playoff game will be held at the site of the regional tournament the night before the regional tournament begins.  The two teams involved share the expense/revenue.  In the event the playoff game is at the site of the regional tournament, the host school will be responsible for match management, and the regional director will assign officials.  The expenses and net revenues shall be shared by the two participating schools.
5. Ties which still exist after the above principles have been applied and don’t involve qualifying or hosting will be broken by a coin flip under the direction of the Region Director.

6. Each Region XVIII institution must submit to the region designated SID, one 5x7” team photograph with players’ numbers visible (persons in photograph identified) and one team roster on the National Roster Form all of which must be submitted at the beginning of the season.  Also, submit a team picture and roster to the NJCAA Tournament host or designee by the beginning of the season.  Pictures and rosters of all men’s and women’s conference teams will be included in the tournament program.

 

6. Tournament Procedures will follow NJCAA Guidelines
   1. Tournament Director must immediately notify Region Director who will notify the District Chairperson as to which team qualified for the District Championships.

 

7. Rules

1. These rules include, but are not limited to the following:

1. The tournament will be played under the current NCAA Rules with the following exceptions:

1. Unlimited substitutions with no clock stoppage
2. Players receiving yellow cards must leave the field until the next substitution.
3. Teams must be notified when field is a non-standard field or artificial turf.

2. Teams are limited to not more than 25 players.
3. Teams at the top of the bracket will wear light uniforms and have their choice of bench.

2. Any infraction of player conduct rules will result in penalties levied against player in accordance with NJCAA policy.  (See NJCAA Policy Handbook for details).

1. Personal Conduct

1. Unsportsmanlike actions/languages will not be tolerated.
2. All participants will wear appropriate attire (uniforms).

2. Field mutilation will not be tolerated.  Mutilation of fields consists of any act which damages the field.

3. The tournament must be played on a neutral or artificial turf that measure at least 110 yards by 70 yards, with visible clock.  Artificial turf fields must be a rubber infill surface, consistent with FIFA.
4. The ball used for both SWAC and Region Tournament play will be the ball used in the NJCAA National Tournament.  This will be reviewed each year in the June meeting.
5. Dress decorum for all players, bench personnel and coaches during SWAC and Region play:

1. Men’s soccer:  Game attire for all bench personnel, other than uniformed players, must be a college-issued warm-up suit, or business casual apparel.  In the case of inclement weather, appropriate attire may include non-college apparel.  Jeans and non-college issued hats and sweats are prohibited.  Teams at the event, but not participating, must be in appropriate attire.  This may include college-issued warm-up suits, shorts, t-shirts and athletic footwear.
2. Women’s soccer:  Game attire for all bench personnel, other than uniformed players, must be a college-issued warm-up suit, or business casual apparel.  In the case of inclement weather, appropriate attire may include non-college apparel.  Jeans and non-college issued hats and sweats are prohibited.  Teams at the event, but not participating, must be in appropriate attire.  This may include college-issued warm-up suits, shorts, T-shirts and athletic footwear.

 

8. Officials

1. The sponsor college will be responsible to arrange for officials.
2. Only NISOA approved officials may be used in the tournament.
3. The three person, one center referee and two assistant referees should be used throughout the tournament.

 

9. Awards (Becomes applicable when there is a minimum of three conference   teams participating)

1. The first and second place teams will receive Region XVIII awards provided by the Region and paid for by the sponsor school.
2. (18) Region XVIII first place medals, supplied by the region, shall be awarded to the individuals on the first place team.
3. (18) Region XVIII second place medals, supplied by the region, shall be awarded to the individuals on the second place team.
4. The coach of the first place team shall be designated “Coach-of-the-Year” award and receive a Region XVIII plaque, provided by the Region and paid for by the sponsor school.
5. The “All-Region” team (to be selected at the coach’s association meeting) shall receive a single certificate for (11) players, supplied by the Region.  Player nominated for All-Region consideration will be listed in rank order by the coach.  Coaches selecting All-Region teams will rank order their selection, honoring the coach’s listed rank order.  Coaches will use stats for the total season for All-Region selections.
6. A “Player-of-the-Year” award will be selected and announced.  The top vote-getter on the All-Region first team will be the “Player of the Year”.
7. Selection of the All-Tournament team procedure:
   1. At the end of each Region Tournament game, coaches will turn in a form selecting a player either from their own team or the opposing team that should be considered for All-Tournament Selection.
   2. An All-Tournament Selection Committee will turn in All-Tournament Ballots to the appropriate Region Director.  The Committee will consist of appropriate Region Director, Assist Region Director and Sports Chair (or their designee), stats person, and any other onsite person(s) that may be selected such as tournament director, etc.

 

3. All Tournament Ballot

                                                      Name                                                          College
1st – 12 points:                  
2nd – 11 points:
3rd – 10 points:
4th – 9 points:
5th – 8 points:
6th – 7 points:
7th – 6 points:
8th – 5 points:
9th – 4 points:
10th – 3 points:
11th – 2 points:
12th – 1 point:
 

4. The Most Valuable Player award will be presented to the player on the tournament championship team receiving the most points from the ballots cast.  All members of the All-Region Team (11) players shall receive a plaque supplied by the Region and paid for by the sponsor school.
8. The award presentation at the conclusion of the championship game shall be as follows:

1. 1st presentation – Second place team award and individual medals
2. 2nd presentation – All-Tournament Team plaque, MVP plaque and Coach-of-the-Year award
3. 3rd presentation – First place team and individual medals

1. The sponsor school must work with the Women’s Regional Director to ensure that all awards, plaques and certificates are prepared and ready for presentation at the completion of the Regional Tournament.

 

10. Finances

1. The host institution shall be responsible for the management of the costs of the Region XVIII Championship Tournament, including the costs of the officials.
2. The host institution shall be responsible for the cost of the following awards supplied by the Region, but billed to the sponsor school:

1. 1st and 2nd place team trophies
2. “Most Valuable Player” award
3. “Coach-of-the-Year” award

3. The competing schools shall not be responsible for the cost of the following awards supplied by the Region.

1. (18) Medals for 1st place team members
2. (18) medals for 2nd place team members
3. (11) All-Region team certificates
4. (11) All-Tournament team plaques.

 

11. Region XVIII Soccer Coaches Association
    1. Region Tournament/Coaches Meeting Format

1. The respective Region Director (or designee) will welcome everyone to the respective sport Region 18 Championship Tournament.  Do any introductions if applicable.  Handle any Region Tournament business if applicable.
2. Tournament Host will go over tournament materials and procedures.
3. Officials Coordinator will present the tournament crew and will talk with coaches about officials, systems, etc.
4. The meeting will then be turned over to the sport coach’s president to conduct the coaches meeting.

 

12. SWAC League Play/Game Management:

1. The host institution will provide the official scorer and statistician (“StatsCrew” is the official stats program for SWAC).

1. Each team will receive a copy of the stats at the end of each game.
2. The host institution will report the results and box scores to the SWAC web/statistician immediately following the game(s).
3. The host institution will download the stats to the SWAC web/statistician either immediately following the game(s) or by Monday morning.  These are the official game stats and the stats that both teams post to their websites.  Institutions cannot change their stats and post the changed stats on their website.  Institution’s stats on their website should be the same as the stats on the SWAC site.
   1. Correction of stats.  If the visiting coach sees concerns with stats, they need to speak to the host about the stats issues so they are corrected by them.   If there are still concerns, then when calling in scores, let Jeff Cluff know there are issues.  If a coach feels there is an error on the stats such as players playing that didn’t play, etc., e-mail or call the SWAC statistician, discuss it with them.  If the stats are changed, the SWAC statistician will change them and send a copy of the changed stats to the institution.

Exception:  When a club team is the host institution and do not have stats taking ability, the visiting intercollegiate institution will handle the “official stats” and report them to the SWAC webmaster/statistician.

2. When club teams are the host institution and do not have stats taking ability, the visiting intercollegiate team will do the “official stats” and report them to the SWAC webmaster.

Note:  Club team stats will not be kept on the SWAC website.

3. Pre-event announcements will include:

1. SWAC SPORTSMANSHIP ANNOUNCEMENT

________ (Host College) would like to welcome you to tonight’s (today’s) game between _______ (visiting team) and _______ (home team).  The competitors tonight (today) have worked hard to reach their peak performance level.  The National Junior College Athletic Association, Scenic West Athletic Conference and ________ (host institution) promote good sportsmanship by student-athletes, coaches, and spectators.  In order to maintain the integrity and spirit of intercollegiate athletics, the Scenic West Athletic Conference and __________ (host institution) would ask that you as spectators respect their efforts with a positive display of good sportsmanship. Negative comments, profanity, racist, sexist or actions directed at officials, student-athletes, coaches, or team representatives will not be tolerated and are grounds for removal from the facility.
During the game (match) tonight (today), please be supportive and show your appreciation for the efforts of both teams. _________ (host institution) thanks you for your support and cooperation.
Thank you

2. Players and coaches to follow this format:

1. Non-starters (visitors)
2. Starters (visitors)
3. Coaches for visiting team
4. Non-starters (home team)
5. Starters for home team
6. Officials

4.      D.   Player Of The Week Procedures

1. Coaches will email a player’s name and reason for player to be considered for “Player of the Week” no later than

11:00 AM (MST) on the Monday following the week of play the player is to be recognized for outstanding play.

2. Email (only) the submission to Rob Nielson, robert.nielson@snow.edu
3. Rob will review all applicants and designate The Player of The Week.  Any questions or “tough” calls, Rob will consult with the Sport Advisor.
4. Rob will tell institution whose player is selected the Player of the Week. He will also send information to Jeff Cluff, to be posted on the SWAC website.
5. Institution whose player is selected for Player of the Week will complete the NJCAA Player of the Week Nomination Form with Photo attached and submit to the NJCAA office by 3:00 PM on Monday.   
6. The institution with the Player of the Week can then complete the SWAC Player of The Week Certificate and award it to the Player.

 
E.   Exchanging Video/DVDs and/or scouting reports with institutions outside of the region is prohibited.

1. Exchanging tapes/DVDs and/or scouting reports with institutions outside of the region is prohibited.  Institutions cannot film any game they are not playing in.
2. If it is proven that a SWAC coach or personnel gives film/DVD(s) and/or scouting report(s) to teams outside of the SWAC, will be seeded in last place in the Region 18 Tournament following such violation of this policy. (Would be enforced in the present year or next year if necessary.)