Softball SOP's - SWAC Skip To Main Content

SWAC

NJCAA REGION XVIII
WOMEN’S SOFTBALL
STANDARD OPERATING PROCEDURE

AUGUST 2015 - PDF VERSION

  1. Members
  1. Colleges must be members of NJCAA.
  2. Colleges must be members of Region XVIII Women’s Division
  3. NCAA rules shall govern all participating member colleges.
  4. League name shall be Scenic West Athletic Conference.
 
  1. Tournament Site Selection
  1. The location of the Region XVIII Championship Tournament will be held at the site of the SWAC Champions.
 
  1. Tournament Date
  1. The Region XVIII Championship Tournament shall be a three-day tournament held Wednesday, Thursday and Friday with Saturday being a rain day.  The tournament will be held one week (preferably two weeks) prior to the District or NJCAA Championship Tournament.
  2. The tournament date will be determined at the annual Region XVIII Spring meeting.
 
  1. Sponsor’s Tournament Responsibilities
  1. Pre-tournament responsibilities include:
  1. Securing a tournament site in which the field meets the NCAA regulations and NJCAA exceptions, be responsible for promotion and make arrangements for handling spectators.
  2. Notifying qualifying teams and Regional Director of time schedules, coaches’ meeting and other pertinent tournament information.
  3. Providing courtesy maps, restaurants and motel information.
  4. Arranging for umpires and scorekeepers.
  5. Arranging for awards.
  6. Scheduling coaches’ meeting
  1. Post-tournament responsibilities include:
  1. Preparing e a press release for immediate distribution to the news media to include the following information:
  1. 1st and 2nd place teams
  2. All-Region teams
  3. Coach-of-the-Year
  1. Sending the above information and complete tournament results to the following people within two weeks of the conclusion of the tournament: Regional Director
  2. Sport Advisor
  3. Region XVIII Athletic Directors
  1. Preparing a financial report of the meet to be sent prior to the annual Spring meeting to the following people:
  1. Regional Director
  2. Sport Advisor
  3. Members of the Executive Committee
Copies of the report shall be distributed to all regional members at the spring meeting by the sport chairperson.
 
  1. Qualification of teams for competition
  1. No team shall be permitted to enter the Region XVIII Championship Tournament unless it is accompanied by a coach, a faculty member of the college or designated proxy coach.
  2. Tournament seeding will be made from Region 18 softball conference standings.
  3. Six (6) All SWAC teams will qualify for the Region 18 Tournament.  The teams will be seeded based on their win-loss percentage from SWAC league games.  The top-seeded team will host the tournament.  The women’s Region Director will work with the Assistant Director and Sport Advisor to determine playing times for tournament games, etc.
  4. Ties (follow in order):
  1. If ties exist between 2 teams, then head-to-head competition will be the main criteria for seeding, hosting, and tournament qualification.  If more than two teams are tied, then head-to-head competition between those schools will be the first criteria used (total aggregate win-loss record between the schools involved).
  2. If this doesn’t resolve the ties, then head-to-head competition versus the top place position will be the next criteria.  The next step would be head-to-head competition with the next lower position, and so on down the line.
  3. If a tie still exists and involves hosting privileges for a tournament, a tie would be broken by:
  1. The team that has not hosted most recently.
  2. The hosting team will move to the lower seed position in the first round of regional play (only when the tie cannot be broken by #1 above).
  1. If a tie still exists after the above principles are applied, and qualifying for regional tournaments is at stake, then the teams should agree on a tie-breaker game to be set-up in compliance with #3 above.  If a drawing for a first round bye or pairing is necessary, it will be conducted by the regional director.  The AD’s of the tied institution shall arrange for a neutral site, date, officials, game management, and share expenses/revenue.  If the teams cannot agree, then the playoff game will be held at the site of the regional tournament the night before the regional tournament begins.  The two teams involved share the expense/revenue.  In the event the playoff game is at the site of the regional tournament, the host school will be responsible for match management, and the regional director will assign officials.  The expenses and net revenues shall be shared by the two participating schools.
  2. Ties which still exist after the above principles have been applied and don’t involve qualifying or hosting will be broken by a coin flip under the direction of the Region Director.
  1. The #1 and #2 seed will have a bye, the #4 seed will play the #5 seed, and the #3 seed will play the #6 seed.  (See Tournament Bracket).
  2. Each Region XVIII institution must submit to the Sports Information Director, one 5x7” team photograph with players’ numbers visible (persons in photograph identified) and one team roster on the National Roster form at the beginning of the season.  Also submit a team picture and roster to the NJCAA Tournament host or designee prior to the tournament. at the beginning of the season.
 
  1. Tournament Procedures
  1. Teams participating in the regional tournament are limited to not more than (20) players who shall be designated prior to each team’s first game in the regional tournament.
  2. The tournament shall be a double elimination format. seven team, double elimination format.
  3. Suggested game times (without lights), Wed. 12:00pm, 2:30pm and 5:00pm; Thursday 9:30am, 12:00pm, 2:30pm and 5:00pm; Friday 9:30am, 12:00pm, 2:30pm and 5:00pm; Saturday 12:00pm …followed by an “if game” (approximately 2:30pm). 
  4. It is recommended that the host school provide the following:
  1. Campus map and parking arrangements
  2. Separate dressing rooms for players and officials
  3. Method for securing valuables (locks, etc.)
  4. Training area and services
  1. The highest seeded team will be the home team throughout the tournament.  Home team selects the dugout to be used.  Teams will remain in their dugouts during the “If” game.  The home team will wear white/light color uniforms and the visitor’s dark/contrasting color uniforms.  Exception:  Teams will not change uniforms for the “If” games.
  2. The host institution will set up 90 minute team practice times for the day prior to the tournament starting at 10:00 am.  The host team will take the 10:00 am time, the institution closest to the host institution will take the next time with the team traveling the furthest taking the last time.  Coaches can negotiate the exchange of practice times. 
  3. Walk-up music will not be played at the Region Tournament.
 
  1. Rules
  1. Current NCAA rules and NJCAA exceptions shall be used.
  2. The playing fields shall comply with current NCAA standards.
  1. The halted game rule will be in effect for all Tournament play
  2. The NCAA tiebreaker rule will not be used in any tournament games.
  3. The 8-run rule will not be used in championship game(s).
  1. Game balls used for both SWAC and Region tournament play shall be those used in the NJCAA National Tournament. This will be reviewed in June.  The ball will be Dudley Thunder HT (4N-143)
  2. In the event of a protest pertaining to the interpretation of the rules, play shall be suspended until a decision has been made by the protest committee.
  1. The protest committee shall be composed of the SWAC Coordinator of Officials, the Women’s Regional Director (or representative) and the softball Sport Advisor (or representative).
  2. The protest shall be acted upon prior to commencing further play.
  1. Dress decorum for players, coaches, bench personnel during SWAC and Region play at the softball venue, anyone on the playing field, in the dugout or warm up area must comply with the dress decorum policy:
  1. Player’s attire as addressed in the NCAA Rulebook
  2. Coaches must wear official institutional matching apparel (color and logo) to include matching polo or crew necked shirts (no Tee shirts), shorts and/or slacks (no denim/jeans), and shoes and socks (no sandals, flip flops).  Head gear must be worn in an appropriate manner.
  3. All other team personnel must wear appropriate institutional polo or crew necked shirts (no Tee shirts), shorts and/or slacks (no denim/jeans), shoes and socks (no sandals, flip flops).  Head gear must be worn in an appropriate manner.
  4. Participating team members and college personnel returning to the tournament venue as spectators shall be appropriately attired.
  5. Banquet attire, unless otherwise designate by the tournament host, will be casual business attire (tee shirts, denim pants, hats, shorts, sandals, flip flops will not be permitted).
 
  1. If the tournament is delayed, due to weather or other extenuating circumstances, the following procedure will be used:
    1. The Region Director, Assistant Region Director or their designee and the championship committee (tournament host administrator, UIC and sports advisor) will make necessary changes in the tournament format and in the championship game(s) to insure the tournament completion.
    2. If the tournament cannot be completed, the SWAC champion will represent Region 18 to the National tournament. (Games cannot be played on Sunday as seeding call is Sunday AM).
 
  1. Officials
  1. The Region Director, Assistant Region Director along with the SWAC Softball Umpire Coordinator and Sport Advisor, shall be responsible for securing officials. (Need to have ASA rating and be in good standing with SWAC Softball Umpire procedures.)
  2. The sponsor schools will supply an official scorekeeper.
  3. When the Region Coordinator of Officials (UIC at SB, BSB) attend the Region Championship Tournament, they will be reimbursed by the host of the tournament for their travel (Conference Mileage Chart) and per diem or meals at hotel and tournament hospitality area.  The tournament host will provide hotel room.  If the Coordinator/UIC is officiating, they will receive their pay same as any other official. 
 
  1. Awards
  1. The first and second place teams shall receive Region XVIII plaques, provided by the region and paid for by the sponsor school.
  2. Twenty two Region XVIII first place medals, supplied by the region, shall be awarded to the individuals on the first place team and paid by Region.
  3. Twenty two Region XVIII second place medals, supplied by the region, shall be awarded to the individuals on the second place team and paid by Region.
  4. The “Coach-of-the-Year” award will be determined be a vote of the head coaches at the annual coaches meeting.  Coaches may not vote for themselves (award paid by the sponsor school).
  5. The “All-Region” team (to be selected at the coach’s association meeting) shall receive XVIII certificates, (single certificate for 14 first team and also a single certificate for 12 second team) supplied by the region.
  1. A “Player-of-the-Year” will be selected and announced.  The All-Region First Team #1 infielder, #1 outfield, top catcher, and be #1 utility/DH and will be voted on to determine “player of the year”.  Coaches cannot vote for their own player. Player will have “Player of the Year” put on All-Region certificate and will receive a plaque paid by the Region.
  2. A “Pitcher-of-the-Year” will be selected and announced.  The top vote-getting pitcher will be “Pitcher-of-the-Year”. Player will have “Player of the Year” put on All-Region certificate and will receive a plaque paid by the Region.
  1. All Tournament Team and MVP:  The selection of 10 players plus an MVP will be made at the conclusion of the championship game.  The process for selecting the team will be as follows:
    1. At the end of each Region Tournament game, coaches will turn in a form selecting a player either from their own team or the opposing team that will be considered for All-Tournament Selection.
    2. An All-Tournament Selection Committee will turn in All-Tournament Ballots to the appropriate Region Director.  The Committee will consist of appropriate Region Director, Assist Region Director and Sports Chair (or their designee), stats person, and any other onsite person(s) that may be selected such as tournament director, etc.
    3. All-Tournament Ballot:
 
Name                                         Institution
1st choice 11 points______________________________________
2nd choice 10 points______________________________________
3rd choices 9 points______________________________________
….(continued as above down to)….
11th choice 1 point_______________________________________
  1. The MVP player award will be awarded to the player on the Tournament Championship team receiving the most points from the ballots cast.
  2. All tournament players 10 will receive tournament certificates (made by the host of the tournament).
  3. The SWAC Championship Player, All-Region Teams and Coach of the Year award, will be announced/available between the 2:30/5:00 games on the first night.
  4. The award presentation at the conclusion of the championship game shall be as follows:
  1. 1st presentation – Second place team award
  2. 2nd presentation – All tournament team and MVP of the tournament
  3. 3rd presentation – First place team award and individual medals
  1. The sponsor school must work with the Women’s Regional Director to ensure that all awards, plaques and certificates are prepared and ready for presentation at the completion of the Regional Tournament.
 
  1. Finances
  1. The host institution shall be responsible for the management of the costs of the Region XVIII Championship Tournament, including the costs of the five officials.
  1. Three umpires shall be used in each Region XVIII Tournament games. No more than six umpires will be used throughout the tournament. 
  2. The cost of the officials will be paid by the host institution.  Officials fee structure is as follows:
    1. $86 for 2016 and $89 for 2017 (includes a 3% increase) to be reviewed in 2017.
    2. Mileage paid for the driver only according to SWAC mileage chart or airfare, whichever is less.  If official(s) flies, he/she will be picked up and transported either by other officials driving, someone from host institution or officials coordinator.  Officials coming form the same are or same direction shall travel together.
    3. $25 per-diem will be paid each day the officials’ works or is officially at the tournament.  (Exception: if travel requires an official to travel the day prior to the tournament, appropriate pre-diem will be given.) If officials eat all their meals at the tournament hospitality and/or the complimentary hotel breakfast, the per-diem could be adjusted or eliminated.
    4. No other expenses will be paid such as airport parking, mileage to/from airport, etc.
    5. The host will provide appropriate amenities to include but not limited to drinks at the end of game, water during the event, etc.
  1. The host institution shall be responsible for the cost of the following awards provided by the region but billed to the school:
  1. 1st and 2nd place team awards
  2. “Coach-of-the-Year” award
  3. MVP of the Tournament, as selected by coaches
  4. All Tournament certificates
  1. The host institution shall not be responsible for the cost of the following awards supplied by the region:
  1. (22) medals for first place team
  2. (22) medals for second place team
  3. (14) All-Region First Team certificates (duplicate)
  4. (12) All-Region Second Team certificates (single)
  5. Player of the Year award
  6. Pitcher of the Year award
  1. Any profits made at the Region XVIII Softball Tournament will be remitted back to the conference.
 
  1. Region XVIII Women’s Softball Coaches’ Association
  1. The Coaches’ Association will conduct a business meeting at the site of the Region XVIII Softball Tournament.  This meeting shall be held Tuesday night at 7:00pm.
    1. Region Tournament/Coaches Meeting Format
      1. The respective Region Director (or designee) will welcome everyone to the respective sport Region 18 Championship Tournament.  Do any introductions if applicable.  Handle any Region Tournament business if applicable.
      2. Tournament Host will go over tournament materials and procedures.
      3. Officials Coordinator will present the tournament crew and will talk with coaches about officials, systems, etc.
      4. The meeting will then be turned over to the sport coach’s president to conduct the coaches meeting.
      5. The Sports Advisor or designee must be in attendance.
  2. The host institution of the tournament will make arrangements for the meeting.
  3. The sponsor school of the tournament will provide a secretary for the coaches meeting.
  4. A Coaches President shall be elected in odd-numbered years for a two-year period, unless otherwise necessary.  This position will have the following responsibilities:
  1. Schedule a yearly meeting at the site of the Region XVIII Softball Tournament and inform all coaches.
  2. Chair the yearly meeting, consult with the Sport Advisor in developing the agenda and assist in updating the region’s standard operating procedures for women’s softball.
  3. Coordinate the mailing of minutes and other pertinent materials to members.
  4. Assist the Sport Advisor in performing his/her functions.
  1. Coaches will send to the SB Coaches Association President their nomination for All-Region positions 1 week prior to the Region Tournament.  Nomination must be list by positions in Rank Order.
  2. The coaches present at the meeting shall select the All-Region XVIII First Team.  Coaches may not vote for their own players.  The All-Region team shall be selected in the following manner:
  1. Each coach shall bring a completed All-American form with a copy of their NJCAA statistics for the total season.
  2. All-Region selection process
  1. Use the coaches’ submitted All-Region nominees in rank order in each of the following categories:
Battery
Infield
Outfield
Utility
DP
  1. Stats for total season will be used.
  2. To select/vote on nominees, the coaches will rank-order their selections within each category with #1 pick getting the most points, #2 pick the next most points, etc. within each category.
  1. Coaches will first select the battery (pitcher/catcher) first (total of 4 All Region first team and 2 second team).
  2. If a pick(s) for battery is not selected in the top 6 player(s) the coach can put them back into their pool for selection in one of the remaining categories: infield, outfield, and DP
  3. Coaches will then rank-order all their selections within each of the categories of infield, then outfield.  Once the battery, infield and outfield are selected, coaches will list in rank order their utility and DP nominees.  (Players not selected in previous categories can be plugged back in UT or DP).  Coaches will submit their UT and DP.  Categories selection will then receive, in rank order, points according to 6 battery/10 infielders/7 outfielders/2 UT and 2 DP.
(Coaches may not select their own players.  Coaches must honor a coach’s nominating rank-order within each category).
  1. Total number of nominees, All Region 1st team and All Region 2nd team.
Nominee/Categories      All-Region 1st Team/                        All Region 2nd Team
All American Nominees
Battery                                     Battery                4                                    Battery                    2
Infield                                       Infield                  5                                    Infield                       5
Outfield                                   Outfield              4                                    Outfield                   3
Utility                                        Utility                   1                                    Utility                       1
DP                                                DP                           1                                    DP                               1
Total                                          Total                  15                                    Total                       12
  1. NJCAA All-American form and NJCAA stats must be given to the Women’s Regional Director at the end of the coaches meeting where nominees are selected.
 
  1. SWAC League Play
  1. Game times are to be as follows: unless other times are agreed upon by both institutions’ Athletic Directors.
  1. Friday games: 1st game begins at 1:00pm; 2nd game begins a minimum of 20 minutes or maximum of 30 minutes after the first game is completed.
  2. Saturday games: 1st game begins at 12:00pm; 2nd game begins a minimum of 20 minutes after or maximum of 30 minutes the first game is completed.
  1. Team uniforms
  1. Home team will wear white and visitors dark on Fridays.
  2. Home team will wear dark and visitors white on Saturdays.
  1. Three officials are to be used at all SWAC games. 
  1. There will be a 3% increase for SWAC umpire fees for 2015-2016 ($80) and for 2016-2017 ($83).  ADs will review the fees in 2017.
  2. Coordinator of officials for softball will receive 15% of game fees for travel funds from the conference to pay officials:
  1. The driver, when applicable, will receive a travel fee based on the SWAC Officials Travel Fee Chart. The coordinator will have 15% of game fees for officials travel.  with a maximum of $5,120.00 that could be used for officials travel.
  2. Coordinators are to assign softball officials so that travel costs are minimized as much as possible.  This would include, but not exclusive to:
  1. All local officials (when available) for non-conference contests.
  2. Crews that can travel together.
  3. Local officials as much as possible for conference games.
This procedure should not be interpreted that there is unlimited travel possibilities. 
*The conference will review this procedure and future possibilities next year.
  1. Officials will be given game fees for contest(s) that result in a non-fulfillment of contractual contest agreements.  They will also be given game fees when they arrive at an institution where a date and/or time change occurred and officials were not notified. Officials shall also be given game fees if they are held over for Saturday games and/or once they arrive at the game site.  (and games may be weather delayed, weathered out, they wait around, held over, etc.).  (If the same crew works both Friday and Saturday game, they will be paid for both games in the above circumstances).
  1. The SWAC Softball Umpire Coordinator will work with local assigners to determine a SWAC umpire list.  The SWAC Softball Umpire Coordinator will conduct training clinics enforcing softball umpire requirements, etc. based on “SWAC Softball Umpire Coordinator Job Description” and “SWAC Umpire Responsibilities”.  The coordinator will receive the sum of $2000 to coordinate and assign softball umpires to all SWAC institutions’ softball games.
  2. The NCAA tiebreaker rule will be used in the 10th inning of all league games.
  3. The host institution will provide the official scorer and statistician who will be located in the press box, bleachers, etc. (not dug out).  (“Stats Crew” is the official stats program for SWAC).
  1. Each team will receive a copy of the stats at the end of each game.
  2. The host institution will report results and box scores to the SWAC web/statistician immediately following the game(s). 
  3. For all SWAC games, the host institution will submit (upload the XML files) for both teams; either immediately following the game(s) or Monday morning to:  For SWAC, upload to SWAC web/statistician.  For NJCAA, upload on Presto.  These are the official game stats and the stats that both teams post to their websites.  Institutions cannot change their stats and post the changed stats on their website.  Institution’s stats on their website should be the same as the stats on the SWAC site. 
  1. Correction of stats.  If the visiting coach sees concerns with stats, they need to speak to the host about the stats issues so they are corrected by them before they leave the venue.  If there are still concerns, then when calling in scores let the Jeff Cluff SWAC statistician know there are issues.  If a coach feels there is an error on the stats such as players playing that didn’t play, etc., e-mail or call the Jeff Cluff SWAC statistician, discuss it with them.  If the stats are changed, the SWAC statistician will change them and send a copy of the changed stats to the institution.
  1. For Non-Conference Contest Stats:
    1. Both teams use the manual stat-entry.
      1. Both teams are responsible for tracking and entering stats into the NJCAA Stat System using the manual stat-entry component.
      2. In no case shall an XML file (box score from another stat program) be uploaded.
    2.  XML uploads (uploading a box score from another stats program, like StatCrew or DakStats)
      1. Representatives from both teams must sign the “NJCAA Stat-Entry Agreement Form” prior to the start of the game.  The form will designate which team is responsible for keeping and entering stats.
      2. If the form is not signed by the representatives of both teams prior to the start of the game, manual stat entry is to be used. 
      3. Whichever team is responsible for entering stats will be responsible for having a copy of the form on file.  In the case of a dispute, a copy of this form will be needed.  If the copy is not on file, both colleges are to enter their own stats manually.
      4. In no case shall the uploaded stats be deleted.  In the case of a dispute over stats, the team who did not keep stats is to contact the Athletic Director of the team that did enter stats about editing the original XML file (Box score).
 
  1. Host institution is recommended to have a trainer and AED at all home events
  2. Host institution is required to provide (even when home venue is moved) the visiting team the following for hitting warm-up during SWAC games not played in St. George:
    1. 2 tees
    2. 2 buckets of balls
    3. 1 front toss net
    4. 1 sock net
  3. Host is required to have a game management administrator/AD at all home events.
  4.  Pre-event announcements will include:




 
  1. SWAC SPORTSMANSHIP ANNOUNCEMENT
 
_____________ (Host College) would like to welcome you to tonight’s (today’s) game between _________  (visiting team) and __________ (home team).  The competitors tonight (today) have worked hard to reach their peak performance level.  The National Junior College Athletic Association, Scenic West Athletic Conference and ________ (host institution) promote good sportsmanship by student-athletes, coaches, and spectators.  In order to maintain the integrity and spirit of intercollegiate athletics, the Scenic West Athletic Conference and __________ (host institution) would ask that you as spectators respect their efforts with a positive display of good sportsmanship. Negative comments, profanity, racist, sexist or actions directed at officials, student-athletes, coaches, or team representatives will not be tolerated and are grounds for removal from the facility.
 
During the game (match) tonight (today), please be supportive and show your appreciation for the efforts of both teams. _________ (host institution) thanks you for your support and cooperation.
 
Thank you
 
  1. Players and coaches announcement to follow this format:
  1. Non-starters (visitors)
  2. Visiting team line-up
  3. Coaches for visiting team
  4. Non-starters (home)
  5. Home team line-up
  6. Coaches for home team
3.           National anthem will be played prior to the first game of each day of play.
4.           Host institution, if facilities are available, will provide a place to dress, shower and towels.
  1. Visiting SWAC teams may only dress (18) players for conference games.
  2. If a player is ejected from a contest, the host AD will contact the Region Director, who in turn will contact the assigner of officials (to let officials on next contest know), host institution of ejected players next opponent and coach of the ejected players.
  3. Weather-related issues:
  1. If a game is suspended because of wet conditions or darkness with 4 ½ innings played on Friday, the game will resume on Saturday with an earlier start time.  If the home team is leading after 4 ½ innings of play and game is suspended due to wet conditions or darkness, this will constitute a completed game.
  2. The host team should make every effort to play the games.  The host institution’s AD determines when a field is playable and when a game should be canceled or postponed. Once the umpire arrives at the field and assumes responsibility, if a coach feels the weather conditions are unplayable, the umpire will make the final decision. If the home field is unplayable and there are no other options, and the visiting team’s field is playable, the game site may be switched if agreeable by both institutions.
  3. In case of inclement weather, institutions, upon mutual agreement by both institutions’ Athletic Directors, can move games to Thursday and Friday.  SWAC official weather site to be used is www.noaa.gov.
  4. 2nd half of SWAC schedule games must be played at the host institution or within the host institution vicinity.
  5. If the game(s) are weathered out, games can be rescheduled within a two day window (Thursday-Friday, Friday-Saturday or Saturday-Sunday).  A third day can be utilized for play that weekend if it can be done without adding extra days of stay and upon mutual consent of both teams AD’s.  Games on Sunday are (Saturday for Thursday/Friday rescheduled games due to inclement weather) possible if inclement weather occurs on Friday and/or Saturday, if it doesn’t require an extra night stay, and/or both teams AD’s agree.   A maximum of three games can be played in one day. Extra games (3 maximum) could be played in a day.
 
  1. Player Of The Week Procedures
  1. Coaches will email a player’s name and reason for player to be considered for “Player of the Week” no later than
11:00 AM (MST) on the Monday following the week of play the player is to be recognized for outstanding play.
  1. Email (only) the submission to the Sports Advisor.
  2. The Sports Advisor will review all applicants and designate The Player of The Week.  Any questions or “tough” calls, Sports Advisor will consult with the appropriate Sport Region Director.
  3. The Sports Advisor will inform tell institution whose player is selected the Player of the Week. He The Sports Advisor will also send information to Webmaster, to be posted on the SWAC website.
  4. Institution whose player is selected for Player of the Week will complete the NJCAA Player of the Week Nomination Form with Photo attached and submit to the NJCAA office by 3:00 PM on Monday.   
  5. The institution with the Player of the Week can then complete the SWAC Player of The Week Certificate and award it to the Player.
 
 
  1. Exchanging video/DVD and/or scouting report(s) exchange to institutions outside of SWAC
  1. Exchanging tapes/DVD(s) and/or scouting reports with institutions outside of the region are prohibited.  Institutions cannot film or use any electronic devices (iPads, pocket radars, etc) on any games they are not playing in.
  2. If it is proven that a SWAC coach or personnel gives film/DVD(s) and/or scouting report(s) to teams outside of the SWAC will be seeded in last place in the Region 18 tournament following such violation of this policy.  (Would be enforced in the present year or next year if necessary).